The administrator ended your subcontract. What are you still owed?

The termination letter is not the final number

A termination letter can feel final, but in external administration the amount you put forward is proved through the administrator, not decided by the letter alone. ASIC says you may need a proof of debt or claim form, plus supporting invoices or documents, before any dividend is paid there at all. ([asic.gov.au](https://www.asic.gov.au/regulatory-resources/insolvency/insolvency-for-creditors/voluntary-administration-a-guide-for-creditors?utm_source=openai))

If you want to protect the file, ask in writing for the reason for termination and the date it took effect so your records match the administration timeline. ASIC says creditors can ask the administrator for information, reports or documents relevant to the administration from the start, and keep the request tight. ([asic.gov.au](https://asic.gov.au/regulatory-resources/insolvency/insolvency-for-creditors/voluntary-administration-a-guide-for-creditors/?utm_source=openai))

Build one clean claim figure

Work the claim in three buckets: work done, materials supplied and any remaining losses or costs you can support. Keep timesheets, dockets, variations, emails and photos together. ASIC says the claim form should be backed by copies of relevant invoices or other documents, because thin evidence can lead to rejection. ([asic.gov.au](https://www.asic.gov.au/regulatory-resources/insolvency/insolvency-for-creditors/voluntary-administration-a-guide-for-creditors?utm_source=openai))

Use one figure and keep it consistent across emails, forms and spreadsheets. If you later find more work or costs, note the reason for the change in writing. A tidy paper trail does not decide the debt for you, but it helps the administrator assess the claim against one clear version. ([asic.gov.au](https://www.asic.gov.au/regulatory-resources/insolvency/insolvency-for-creditors/voluntary-administration-a-guide-for-creditors?utm_source=openai))

Source: Official guidance

Separate the site items from the money claim

If tools, pallets or materials are still on site, list them separately from the invoice debt and ask the administrator how they want the issue handled. ASIC says creditors can ask for information, reports or documents relevant to the administration, so keep the request narrow and in writing today, too. ([asic.gov.au](https://asic.gov.au/regulatory-resources/insolvency/insolvency-for-creditors/voluntary-administration-a-guide-for-creditors/?utm_source=openai))

Do not mix the physical items issue into the debt figure unless the administrator asks you to. One list tracks the money you say is owed, another records the items you want back, and that separation makes it easier to keep both threads alive while the file is moving onward. ([asic.gov.au](https://asic.gov.au/regulatory-resources/insolvency/insolvency-for-creditors/voluntary-administration-a-guide-for-creditors/?utm_source=openai))

Lodge the proof before the file drifts

ASIC says the administrator will usually provide a proof of debt form, and in liquidation the liquidator will call for proofs of debt if funds may be available. Attach copies of invoices and other supporting documents, because the claim may be rejected if evidence is thin or incomplete and the process can stall. ([asic.gov.au](https://asic.gov.au/regulatory-resources/insolvency/insolvency-for-creditors/voluntary-administration-a-guide-for-creditors/?utm_source=openai))

Send the completed form, ask for acknowledgment and keep copies of everything you submit. If the company itself is the creditor, ASIC says the form must be signed by an authorised person. Keep the same figure in each version until the administrator asks for more detail in writing if needed. ([asic.gov.au](https://asic.gov.au/regulatory-resources/insolvency/insolvency-for-creditors/liquidation-a-guide-for-creditors/?utm_source=openai))

Use the next 48 hours well

Today, get the termination basis in writing, finish the calculation, separate the on-site items and lodge the proof of debt. If the administration later becomes a deed or liquidation, ASIC says the proof process still matters and the order of payment can change, so the file should already be organised. ([asic.gov.au](https://www.asic.gov.au/regulatory-resources/insolvency/insolvency-for-creditors/voluntary-administration-a-guide-for-creditors?utm_source=openai))

If the numbers are messy or the administrator is slow to respond, get help early rather than letting the paper trail cool. Call CRP today about creditor management so you can map the next step with independent qualified professionals. This article is general information only and not legal advice here. ([asic.gov.au](https://www.asic.gov.au/regulatory-resources/insolvency/insolvency-for-creditors/voluntary-administration-a-guide-for-creditors?utm_source=openai))